Privacy
Last updated 27 July 2026
Sovran Commodities decides how personal data collected through this site is handled. Write to privacy@sovrancommodities.com about anything on this page.
What we collect
If you fill in an inquiry form, we get your name, your company, your email address, and whatever you write in the message. That includes the commercial details you choose to give us, such as commodity, volume, terms, and location.
Our hosting provider records your IP address, browser type, the pages you request, and when you requested them. This happens automatically for every visitor and is used to keep the site running and secure.
That is the whole list. The site sets no cookies, runs no analytics, and carries no advertising or tracking code.
Why we process it
We read inquiries and answer them. Where an inquiry turns into a transaction, we use what you sent to take the steps you asked for. The legal basis is Article 6(1)(b) GDPR when you are the counterparty, and Article 6(1)(f) when you write on behalf of a company. Our legitimate interest is answering people who approach us about business.
Before a transaction proceeds we screen the counterparty, which includes sanctions and adverse media checks. The legal basis is Article 6(1)(c), because we are required to avoid prohibited dealings, and Article 6(1)(f).
Server logs are processed to keep the site available and secure, under Article 6(1)(f).
Nothing about you is decided by automated means and we do not profile anyone.
Who else sees it
Our hosting provider, our form provider, and our email provider. Each one is contracted as a processor and handles the data only on our instructions.
Nobody else, unless the law or a competent authority requires it, or unless a transaction you asked us to progress needs it. In the second case we tell you first.
Where it goes
Some of our providers are in the United States. Those transfers rely on the European Commission's adequacy decision of 10 July 2023 for the EU-US Data Privacy Framework where the provider is certified under it, and otherwise on the Commission's Standard Contractual Clauses. Ask us and we will send you the clauses.
If a transaction requires us to send your data to Hong Kong, we do that under Article 49(1)(b) GDPR, because it is necessary to perform a contract with you, or under Standard Contractual Clauses.
How long we keep it
Inquiries that go nowhere are deleted twelve months after we last hear from you.
Inquiries that become transactions are kept for seven years after completion. Commercial records and anti-money-laundering rules both expect that.
Server logs are kept for 30 days.
We hold things longer only where the law says we must, or where we need them to bring or defend a legal claim.
What you can ask us to do
You can ask for a copy of your data, ask us to correct it, ask us to delete it, ask us to stop or limit what we do with it, or ask for it in a portable format. Where we rely on legitimate interests, you can object.
Write to privacy@sovrancommodities.com. We answer within a month.
If you think we have handled your data badly, you can complain to the Autoriteit Persoonsgegevens, the Dutch data protection authority, at autoriteitpersoonsgegevens.nl. You can also complain to the authority where you live or work.
Whether you have to give us anything
No. The forms are voluntary. Without a name and a working email address we cannot reply, and without the commercial details we cannot assess what you are proposing.
Changes
We update this page when what we do changes. The date at the top tells you which version you are reading.